Intake
Browser uploads and imported records
Accept records from guardians and imported attachment flows without forcing staff to normalize everything by hand before review.
Product
From paper records to structured compliance decisions.
SmartVax combines browser intake, OCR review, compliance workflows, and secure packet sharing in a single product surface.
OCR review
Review extracted vaccines with source context intact
Keep the original document, extracted rows, and source highlights together so staff can approve evidence with less guesswork.
Compliance
Track requirements and follow-up status
Evaluate vaccines against published rule profiles and keep the resulting status visible to staff and guardians.
Packets
Print, export, and share securely
Generate prefilled packets and secure share links when records need to move to another provider or institution.
Operational view
Give enrollment, review, and compliance teams the same live picture.
SmartVax surfaces pending review work, student status, and transfer readiness in one shared dashboard so teams are not reconciling spreadsheets and inbox threads.
Queue visibility
See what needs review, what is cleared, and what still needs family follow-up.
Compliance posture
Keep the same status language across staff review, child records, and outbound packet workflows.
Designed for institutional teams
What the SmartVax workspace supports today
Guardian upload and parent access
Families can submit records and retrieve packets from a dedicated web flow.
Staff review queue
Reviewers can approve, reject, and publish document-backed evidence.
Partner integrations
Sandbox and production APIs support roster sync, compliance retrieval, packets, and share workflows.
See the workflow live