1. Intake
Accept cards, PDFs, state forms, and school records in the browser.Families, students, and staff can all start the workflow without a back-office detour.
Public platformSmartVaxAI-assisted immunization workflows for K-12, higher ed, and childcare teamsBranded onboarding, OCR quickstarts, and SmartVax product context
Product
From upload to verified record in one SmartVax workflow.
SmartVax organizes the product around the actual lifecycle institutions repeat every day: collect the document, extract the immunization rows, verify the evidence, clear the record, and move it securely when needed.
UploadExtractVerifyTransfer
Workflow architecture
The product follows the record, not a module menu.
SmartVax is not organized around disconnected features. It is designed so intake, OCR, source review, readiness state, and secure transfer stay linked from the first upload through the last handoff.
2. Extract
Turn uploads into structured immunization rows with confidence cues.SmartVax creates something reviewable instead of leaving teams with raw files.
3. Verify
Keep source blocks and reviewer decisions visible before publish.The evidence stays attached until the institution is ready to accept the record.
4. Clear
Carry the verified record into readiness, follow-up, and transfer.Status, packet generation, and downstream handoff all stay linked to the same record history.
1. Intake
Start with a browser upload flow that can handle real record variety.
SmartVax accepts vaccine cards, provider PDFs, school forms, and student-submitted records through one intake surface that feels simple on the front end and structured on the operations side.
Different submitters can use the same product without forcing the back office to rebuild the record later.
Real record intake is messy, so SmartVax is designed for the formats institutions actually receive.
2. Extract + verify
Keep source-backed review explicit before the record becomes status.
Institutions need more than fast OCR. SmartVax links extracted rows, source regions, reviewer decisions, and publish controls so the accepted record has a clear origin.
Reviewers can compare a dose or date to the underlying record instead of trusting an opaque import.
Unclear dates, missing series details, and edge cases still move through the same workflow.
3. Compliance state
Give enrollment and health teams the same operational picture.
SmartVax turns reviewed evidence into a queue that can show what is still under review, what needs follow-up, and what is ready to clear for school entry or campus intake.
Readiness stays connected to the actual extraction and verification work behind it.
Missing evidence and incomplete records stay in view instead of disappearing into side notes or spreadsheets.
4. Secure transfer
Move the record forward without losing governance.
When records need to move to a school, provider, or campus health team, SmartVax supports packet generation, secure links, and auditable disclosure context in the same workflow.
Recipients get a usable handoff without forcing teams to rebuild the document set manually.
Roster sync, compliance reads, and packet workflows can integrate without exposing internal services.
See it live
Walk through upload, review, readiness, and transfer in one SmartVax demo.
We’ll tailor the walkthrough to daycare, K-12, university intake, or the shared workflow across them.