Collect
Bring vaccine cards, PDFs, provider records, and school forms into one intake lane.Families, staff, and students can submit through the browser instead of email chains and spreadsheets.
Public platformSmartVaxAI-assisted immunization workflows for K-12, higher ed, and childcare teamsBranded onboarding, OCR quickstarts, and SmartVax product context
For daycare, K-12, and university intake teams
AI digitization for vaccination records, built for school and campus intake.
SmartVax turns vaccine cards, provider PDFs, school forms, and student submissions into extracted immunization rows with source-backed review, compliance-ready status, and governed transfer workflows.
Browser uploadOCR extractionSource-backed reviewReady-to-clear status
Extract
Normalize uploads into structured immunization rows with confidence cues.SmartVax pulls doses, dates, and document context into a review-ready workspace.
Verify
Keep the source document beside the extraction before anything is accepted.Reviewers can compare OCR output to the original evidence instead of trusting a blind import.
Clear
Move verified records into compliance and secure packet workflows.Once the evidence is accepted, readiness, follow-up, and transfer states stay connected.
OCR + source review
Source-backed review before a record ever clears.
SmartVax is built around the verification step that matters most to schools and campus health teams. Extracted vaccines, dates, and source blocks stay connected until a reviewer explicitly accepts the record.
Reviewers can see where each dose or date came from before anything becomes operational data.
Low-confidence records still move through a structured workflow instead of falling out of the queue.
SmartVax makes the handoff from extracted evidence to accepted record state clear.
Compliance operations
One queue from review to ready-to-enroll status.
Daycare intake teams, K-12 enrollment staff, and student health operations all need the same basic visibility: what is still under review, what needs follow-up, and what is ready to clear.
Teams do not have to reconcile a document queue, outreach notes, and a separate readiness tracker.
Statuses stay tied to the extracted rows and source-backed decisions that produced them.
School-entry, childcare, and university workflows can work from the same record state.
Education fit
One intake engine, tuned for the institutions doing the work.
SmartVax keeps the same OCR and evidence-review core while adapting rules, follow-up, and readiness to the record flows that matter most in education.
Daycare + K-12
Reduce school-entry bottlenecks before paperwork becomes a seasonal backlog.Keep parent uploads, extracted rows, manual review, and readiness decisions inside one queue.
Higher education
Support student-upload and campus health review from the same verified record flow.Give student health services a clean path from intake to review, exceptions, and secure transfer.
Childcare + youth programs
Follow up on incomplete evidence without rebuilding the record by hand.Use the same upload, review, and packet workflow when families still owe updated documentation.
Secure transfer + integrations
Move records forward without losing control of the disclosure moment.
SmartVax supports packet generation, secure sharing, and a narrow partner API surface for roster sync, compliance reads, and downstream handoff workflows.
Transfer stays governed when records move between institutions, providers, and campus teams.
Teams can validate payloads, mappings, and readiness logic before production cutover.
Partner APIs expose the workflow institutions need without widening the platform surface.
Security posture
Governed access from the same workflow.
Scoped keys, audit events, role-aware access, and public/private boundaries are part of the same SmartVax story because vaccination records need institutional controls.
Next step
See SmartVax with your record intake, review, and readiness flow in mind.
We’ll tailor the walkthrough around daycare and K-12 entry, university intake, OCR review, compliance state, and secure transfer fit.