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Preparing SmartVax
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For K-12 schools and higher education
Immunization compliance without the document backlog.
SmartVax helps schools, colleges, and education organizations collect records, review AI-assisted OCR output, track compliance, and generate secure transfer packets from one modern workflow.
Guardian uploadOCR review workspaceCompliance trackingSecure packet sharing
Collect
Capture uploads in the browserParents and guardians can upload vaccination cards, PDFs, provider forms, and registry printouts without leaving the web flow.
Review
Verify OCR before it becomes operational dataStaff review extracted vaccines and dates alongside the original document instead of retyping from scratch.
Share
Move packets securely between institutionsGenerate print-ready packets and secure share links for providers, schools, or transfer workflows.
How SmartVax works
One workflow from intake to compliance status
Accept parent uploads, legacy PDFs, and patient-mediated SMART on FHIR attachments in the same intake stream.
Keep the source document, extracted markdown, structured vaccine rows, and bounding boxes together for staff review.
Evaluate compliance, due dates, and follow-up requirements using published SmartVax rule profiles.
Generate packets, disclosure logs, and secure links when records need to move to a new provider or school.
Built for education operations, not generic file storage
K-12 schools and districts
Keep enrollment teams ahead of state vaccine requirements, incomplete submissions, and transfer packet requests.
Colleges and universities
Handle student immunization requirements, secure intake, exception review, and outbound packet sharing without manual spreadsheet tracking.
Childcare and youth programs
Use the same intake, review, and compliance workflow when early-learning programs need faster family follow-up.
Institutional controls
Security and interoperability are built into the workflow
Role-based access and audit trails
Keep review, exports, and disclosures traceable.
Partner APIs and sandbox
Integrate roster sync, compliance reads, and packet workflows without exposing internal services.
Next step
See the SmartVax workflow with your institution’s intake process in mind.
We’ll walk through record intake, review, compliance, transfer packets, and integration options for your team.